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Abstract submission rules

Abstracts that have been presented in previous EASL or non-EASL International Gastroenterology/Hepatology meetings are NOT accepted.

Abstracts that have been presented in previous EASL or non-EASL International Gastroenterology/Hepatology meetings are NOT accepted.

WARNING: Please ensure that your abstract has never been presented before. If this rule is not respected, the abstract will be rejected and will not be considered for EASL Congress 2023. “If my abstract is accepted for presentation (oral or poster) at the EASL Congress 2023, I agree to present my abstract at the congress. I declare that my abstract contains original data that has not been published or accepted for publication for another conference and/or in a print or online journal.”

WARNING: Please ensure that your abstract has never been presented before. If this rule is not respected, the abstract will be rejected and will not be considered for EASL Congress 2023. “If my abstract is accepted for presentation (oral or poster) at the EASL Congress 2023, I agree to present my abstract at the congress. I declare that my abstract contains original data that has not been published or accepted for publication for another conference and/or in a print or online journal.”

Types of presentations

All accepted abstracts submitted in this format (abstract/late-breaker abstract) will be either presented as:

An oral presentation or

A poster presentation (which upon selection can also be included in a Poster tour)

Types of presentations

All accepted abstracts submitted in this format (abstract/late-breaker abstract) will be either presented as:

An oral presentation or

A poster presentation (which upon selection can also be included in a Poster tour)

Abstract submission fees

The abstract submission fee for the EASL Congress 2023 is:

  • 50 EUR for regular abstracts
  • 100 EUR for late breaker abstracts
  • Prices are excluding 7.7% VAT

Abstract submission fees

The abstract submission fee for the EASL Congress 2023 is:

  • 50 EUR for regular abstracts
  • 100 EUR for late breaker abstracts
  • Prices are excluding 7.7% VAT

Click to download

Abstract submission template

  • Please make sure to use only the official Word template available for download below.
  • Any abstracts submitted in other formats will not be accepted.

Abstract changes

  • All changes can be made by the abstract submitter until the abstract submission deadline of the respective meeting.
  • After the abstract submission deadline only the presenting author can be changed until 3 weeks prior the event start date.

Abstract changes

  • All changes can be made by the abstract submitter until the abstract submission deadline of the respective meeting.
  • After the abstract submission deadline only the presenting author can be changed until 3 weeks prior the event start date.

Abstract withdrawals

  • After you submitted your abstract, requests for withdrawal of an abstract must be received in writing to abstracts.easlcongress@easloffice.eu latest until the abstract submission deadline.
  • No refund will be granted after the submission deadline.
  • Any withdrawal requested after the abstract submission deadline of the given EASL meeting will not be considered and the abstract will be published.
  • Past the submission deadline EASL cannot guarantee the withdrawal of an accepted abstract to all paper and/or electronic publication(s).

Abstract withdrawals

  • After you submitted your abstract, requests for withdrawal of an abstract must be received in writing to 
    abstracts.easlcongress@easloffice.eu
    latest until the abstract submission deadline.
  • No refund will be granted after the submission deadline.
  • Any withdrawal requested after the abstract submission deadline of the given EASL meeting will not be considered and the abstract will be published.
  • Past the submission deadline EASL cannot guarantee the withdrawal of an accepted abstract to all paper and/or electronic publication(s).

Abstract disclosures (COI and off label products)

The submitting author of the abstract must indicate:  

  • Conflict of interest: For each author, any relevant financial relationship with the provider of commercial products or services discussed in their educational presentation or that have directly supported the CME activity through an educational grant to the sponsoring organization(s).

  • Off label products: If the product, that is discussed in the abstract, is not labelled for the use under discussion or that the product is still investigational. 

Note: The intent of disclosure is not to prevent a participant with financial or other relationships from making a presentation, but rather to provide participants with adequate information about the relationship(s).

Abstract disclosures (COI and off label products)

The submitting author of the abstract must indicate:  

  • Conflict of interest:
    For each author, any relevant financial relationship with the provider of commercial products or services discussed in their educational presentation or that have directly supported the CME activity through an educational grant to the sponsoring organization(s).

  • Off label products:
    If the product, that is discussed in the abstract, is not labelled for the use under discussion or that the product is still investigational.
     

Note: The intent of disclosure is not to prevent a participant with financial or other relationships from making a presentation, but rather to provide participants with adequate information about the relationship(s).

The EASL Congress 2023 Embargo Policy

By submitting an abstract to the EASL Congress 2023, you agree to abide by this embargo policy. The policy states that authors, presenters and/or their sponsors may not share data or key results from the abstract in any form (print, broadcast or online publication, media release or conference presentation) until this embargo is lifted. Authors, presenters and/or their sponsors may, however, publicise the fact that their abstract has been selected for inclusion in the congress programme before the abstract is officially released. In this context, they may publish the title of their abstract together with the names of the authors and institutions.

The EASL Congress 2023 Embargo Policy

By submitting an abstract to the EASL Congress 2023, you agree to abide by this embargo policy. The policy states that authors, presenters and/or their sponsors may not share data or key results from the abstract in any form (print, broadcast or online publication, media release or conference presentation) until this embargo is lifted.

 

Authors, presenters and/or their sponsors may, however, publicise the fact that their abstract has been selected for inclusion in the congress programme before the abstract is officially released. In this context, they may publish the title of their abstract together with the names of the authors and institutions.

Embargos according to the category of submission

A detailed breakdown of the embargo policies for different types of abstracts is available below. All conference delegates, presenters, industry employees, sponsors, and media agree to respect this policy when submitting their abstracts or registering for the event. 

A.      Accepted abstracts selected for the following sessions should not be disclosed before the start time of the session in which the abstract is presented, or prior to the start time of the press conference in which the abstract is featured. Authors will be informed during the abstract notification process if their abstract has been selected for one of these sessions. 

    • General Session I 
    • General Session II 
    • Late-breaker Session 

B.     Abstracts in an EASL Congress 2023 press conference: data from a select number of abstracts, which are pre-selected for an official EASL Congress 2023 press conference, may not be sharedprior to the start time of the press conference in which the abstract is featured. Authors will be informed during the abstract notification process if their abstract has been pre-selected for potential inclusion during an official EASL Congress 2023 press conference. Press conferences are likely to take place over the first three to four days of the event. Pre-selection of an abstract does not, however, guarantee definite inclusion in an official EASL Congress 2023 press conference. 

C.    EASL Congress 2023 Late-breaker abstracts (poster presentations only): Data from abstracts submitted during the late-breaker submission period and which have been selected for poster presentation may not be disclosed before the start of the EASL Congress 2023 at 08:00 CEST on Wednesday, 21 June 2023 (the opening day of the congress). 

D.    Accepted abstracts selected for the following sessions should not be disclosed before 08:00 CEST on Wednesday, 7 June 2023 (i.e. two weeks before the start of the congress). 

    • Oral sessions(excluding General Session I, General Session II, Late-breaker Session, or pre-selected abstracts for potential inclusion in an EASL Congress 2023 press conference) 
    • Poster sessions(excluding pre-selected abstracts for potential inclusion in an EASL Congress 2023 press conference) 

Note: All pre-recorded presentations may not be disclosed before the start time of their presentation in the official programme. ePosters and ePoster videos may not be disclosed before 8:00 CEST on the first day of the event. 

Embargos according to the category of submission

A detailed breakdown of the embargo policies for different types of abstracts is available below. All conference delegates, presenters, industry employees, sponsors, and media agree to respect this policy when submitting their abstracts or registering for the event.

A.      Accepted abstracts selected for the following sessions should not be disclosed before the start time of the session in which the abstract is presented, or prior to the start time of the press conference in which the abstract is featured. Authors will be informed during the abstract notification process if their abstract has been selected for one of these sessions. 

    • General Session I 
    • General Session II 
    • Late-breaker Session 

B.     Abstracts in an EASL Congress 2023 press conference: data from a select number of abstracts, which are pre-selected for an official EASL Congress 2023 press conference, may not be sharedprior to the start time of the press conference in which the abstract is featured. Authors will be informed during the abstract notification process if their abstract has been pre-selected for potential inclusion during an official EASL Congress 2023 press conference. Press conferences are likely to take place over the first three to four days of the event. Pre-selection of an abstract does not, however, guarantee definite inclusion in an official EASL Congress 2023 press conference. 

C.    EASL Congress 2023 Late-breaker abstracts (poster presentations only): Data from abstracts submitted during the late-breaker submission period and which have been selected for poster presentation may not be disclosed before the start of the EASL Congress 2023 at 08:00 CEST on Wednesday, 21 June 2023 (the opening day of the congress). 

D.    Accepted abstracts selected for the following sessions should not be disclosed before 08:00 CEST on Wednesday, 7 June 2023 (i.e. two weeks before the start of the congress). 

    • Oral sessions(excluding General Session I, General Session II, Late-breaker Session, or pre-selected abstracts for potential inclusion in an EASL Congress 2023 press conference)
       
    • Poster sessions(excluding pre-selected abstracts for potential inclusion in an EASL Congress 2023 press conference) 

Note: All pre-recorded presentations may not be disclosed before the start time of their presentation in the official programme. ePosters and ePoster videos may not be disclosed before 8:00 CEST on the first day of the event. 

Embargo breaks

Examples of breaking the embargo include publishing data from the abstract in a journal or via a public outlet before the abstract is presented at the congress. Violation of the embargo policy, above, will be taken seriously. Individuals and/or sponsors who violate it may face sanctions relating to current and future abstract submissions, presentations, and visibility at EASL event. The EASL Governing Board is at liberty to ban attendance and/or retract data.

 

If you find out that data from an abstract you submitted to the EASL Congress 2023 is scheduled for publication prior to the lifting of the embargo, please inform the EASL Congress 2023 team immediately at abstracts.easlcongress@easloffice.eu. 

 

Please direct any questions or concerns about the EASL Congress 2023 embargo policy for authors and presenters to the EASL Congress 2023 team at abstracts.easlcongress@easloffice.eu. 

Embargo breaks

Examples of breaking the embargo include publishing data from the abstract in a journal or via a public outlet before the abstract is presented at the congress. Violation of the embargo policy, above, will be taken seriously. Individuals and/or sponsors who violate it may face sanctions relating to current and future abstract submissions, presentations, and visibility at EASL event. The EASL Governing Board is at liberty to ban attendance and/or retract data.

If you find out that data from an abstract you submitted to the EASL Congress 2023 is scheduled for publication prior to the lifting of the embargo, please inform the EASL Congress 2023 team immediately at 
abstracts.easlcongress@easloffice.eu.

 

Please direct any questions or concerns about the EASL Congress 2023 embargo policy for authors and presenters to the EASL Congress 2023 team at

abstracts.easlcongress@easloffice.eu. 

Copyrights

Commitment from submitter: 

In submitting my abstract, the submitter agree to abide by the conditions of EASL’s embargo policies. Should the abstract be accepted, the submitter agree that they will refrain from sharing any of the findings or data of the abstract until such time as the embargo on the abstract lifts. If the abstract is selected for publication online or in print, before the embargo date, the submitter commit to informing EASL immediately via email at abstracts.easlcongress@easloffice.eu. 

 

Commitment from EASL: 

In accepting the abstract submission, EASL commits to the following statement:  

The content belongs to the author(s). However, if the abstract is accepted the submitter agrees, on behalf of all co-authors, to transfer and assign to EASL free of charge, on a non-exclusive basis, for twenty years from the present submission the rights to edit, publish, reproduce, reformat, distribute in whole or in part the abstract and prepare all type of derivative works such as press releases and/or educational products, using all communication tools and means, now known or hereinafter developed, including any and all digital means and any and all supports or forms of media, now known or hereinafter developed, in particular all paper, analog, digital, numerical and electronic media, including Internet, Intranet and Extranet sites and social media. This includes use in indexes or search databases in print, electronic, or other media. 

Author(s) retain the right, after presentation, to subsequently include the work in articles, books, or derivative works that he/she authors or edits, provided said use does not imply the endorsement of EASL 

The submitter signs for all co-authors. He/she accepts responsibility for the present rules for submission and presentation on behalf of all co-authors. 

 

Copyrights

Commitment from submitter: 

In submitting my abstract, the submitter agree to abide by the conditions of EASL’s embargo policies. Should the abstract be accepted, the submitter agree that they will refrain from sharing any of the findings or data of the abstract until such time as the embargo on the abstract lifts. If the abstract is selected for publication online or in print, before the embargo date, the submitter commit to informing EASL immediately via email at 
abstracts.easlcongress@easloffice.eu. 

 

Commitment from EASL: 

In accepting the abstract submission, EASL commits to the following statement:  

The content belongs to the author(s). However, if the abstract is accepted the submitter agrees, on behalf of all co-authors, to transfer and assign to EASL free of charge, on a non-exclusive basis, for twenty years from the present submission the rights to edit, publish, reproduce, reformat, distribute in whole or in part the abstract and prepare all type of derivative works such as press releases and/or educational products, using all communication tools and means, now known or hereinafter developed, including any and all digital means and any and all supports or forms of media, now known or hereinafter developed, in particular all paper, analog, digital, numerical and electronic media, including Internet, Intranet and Extranet sites and social media. This includes use in indexes or search databases in print, electronic, or other media. 

Author(s) retain the right, after presentation, to subsequently include the work in articles, books, or derivative works that he/she authors or edits, provided said use does not imply the endorsement of EASL 

The submitter signs for all co-authors. He/she accepts responsibility for the present rules for submission and presentation on behalf of all co-authors. 

 

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Be careful to avoid non-official websites that may appear as EASL partners!

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